e3 Special selection
- Master's and Doctoral course /April 2022 Enrollment
- Doctoral course/ October 2022 enrollment with CSC program (applicants for Scholarship Program supported by China Scholarship Council only)
If you are unable to take an English test due to COVID-19 outbreak, please take TOEFL iBT Special Home Edition. It will be considered as a valid English test for April 2022 intake as well as the usual tests such as TOEIC L&R, TOEFL iBT, and IELTS (academic).
Applicants for Scholarship Program supported by China Scholarship Council
If you are a Chinese national planning to apply for the Scholarship Program supported by China Scholarship Council (CSC) to fund your study at the Doctoral program, prior to your application to CSC you need 1) to be admitted to the Doctoral course at e3 program from October 2022 and 2) to obtain an acceptance certificate for CSC Program candidates from Hokkaido University. For detailed CSC program application steps, please carefully check the acceptance letter application page.
Applicants to be enrolled as research students from October 2021 and going to apply for Master's or Doctoral course commencing in April 2022
You will not be considered as an internal applicant yet since your enrollment is to be officially commenced in October. Therefore, you are required to apply for the [e3 Special Selection 2022 April] as an external applicant. In the application system please create an account as an external/new applicant.
In order to apply for the e3 program, first you need to apply for the Matching and/or Document Check through e3 online document submission system. After the check you shall submit the originals or attested copies of your documents and pay the examination fee to apply for the program.
Step 0: Before admission -Matching service-
e3 program offers Matching service between applicants and supervisors.
If you have not gotten acceptance from a prospective supervisor, it is strongly recommended submitting necessary documents via the e3 online system during the matching period so that e3 office can forward your documents to your prospective supervisor. You will receive the matching result from the e3 office by e-mail. If your matching is successful, please go to Step 2.
Applicants who already got acceptance, please skip Step 0 and go to Step 1.
e3 online documents submission system
|Matching period||Matching result notification|
|August 16 - Sept 17, 2021||by Oct 8, 2021|
Step 1: Document Check
All applicants are required to submit the necessary documents on e3 online system during documents check period. After documents are uploaded, e3 office will check if everything is completed or filled out correctly.
Those who are using the Matching service (step 0) don't need to upload their documents again during this period.
e3 online documents submission system
|Documents Check period||Result notification|
|Sep 6 - 24, 2021||by Oct 8, 2021|
Step 2: Application period
Please post the original documents and pay for examination fee during the application period. We will not accept late submission and payment for any reason.
＊Before you start preparing the documents, please download and carefully read the guidelines!
|Application period (Submitting Hard copies)||Examination Fee Payment||Admission screening||Results Announcement||Guidelines|
|Oct 12 – 22, 2021||Oct 12 – 22, 2021||Nov 8 – 19, 2021||Dec 6, 2021|
- On-line examination fee payment system (the link is available only during the exmaionation fee payment period)
List of required documents
Please read the details for each item in the application guidelines, and upload via the e3 online submission system: https://eprogram.eng.hokudai.ac.jp/apply/
* External = Overseas and Domestic Applicants who are not currently enrolled in School or Graduate School of Engineering, Hokkaido University
* Internal = Internal Applicants who are currently enrolled in School or Graduate School of Engineering, Hokkaido University as Bachelor’s course Students, Research Students, or Master’s Course Students
** 〇= mandatory, ×= unnecessary, △ applicable case only
|1|| e3 Application form
Please note that original handwriting signature is required on the last page when submitting the original.
|2||Education history||〇||〇||PDF Excel|
|3||Three Photos, approximately 3.5x4.5 cm||〇||×|
|4|| Research proposal
Format: Please use e3-designated format. Candidates nominated for MEXT scholarship can use MEXT format.
Abstract(s) of Bachelor's/Master's Thesis(es)
Abstract(s) of Publication(s)If you published papers including conference as a first author, please attach an abstract. Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract. Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
* Transcripts are not required from the applicants who are currently enrolled as research students of the Graduate School of Engineering.
* Doctoral course applicants currently enrolled in Master’s course in the Graduate School of Engineering shall submit Master’s course transcript only.
Applicants who graduated/are expected to graduate from a university in any country/region other than China
If the transcript is issued in a language other than English, please submit the copy of transcript in your native language and the original English translation certified by an issuing institution or public notary.
Applicants who graduated/ are expected to graduate from Chinese University
Graduation/Expected Graduation Certificates
Applicants who graduated/ are expected to graduate from a university in any country/region other than China
Applicants who graduated/are expected to graduate from Chinese University
●Applicants who already graduated Necessary documents: Online verification diploma from CDGDC
●Applicants who are expected to graduate Necessary documents: Online verification report of student record from CHESICC
Please go to the website全国高等学校学生信息諮詢与就業指導中心（CHESICC）https://www.chsi.com.cn/en/, and apply for online verification report of student record in English.
After verification, please request CHESICC to send email to e3 program office by the deadline of document check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.
*Those who submitted online verification report from CHESICC are required to submit the online verification diploma (CDGDC) by the time of enrollment at e3 program.
Two recommendation letters
*Please note that an original handwriting signature is required. No electronic signature is allowed.
Documents to Prove English Proficiency
* Doctoral course applicants currently enrolled in the Master’s course under the e3 program don’t need to submit MI certificate.
Period of Validity of the tests
Please note that if you can’t provide the official English test score by the deadline of documents check, your application will not be reviewed.
Applicants who completed full time degree programs in English can submit MI certificate as a proof of English proficiency.
MI certificate is an official letter or a certificate stating that English is the language of instruction at the university or a specific degree program. Please submit the original of certificate. If English being the language of instruction is clearly specified in the transcript or diploma, there is no need to submit MI certificate separately.
-Master’s course applicants who graduated or are expected to graduate from a full-time Bachelor’s degree program for which the medium of instruction is English.
-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English.
If you have any concerns whether you qualify as a native speaker of English, please directly inquire to the e3 program office well in advance of the deadline.
|11|| Photocopy of your passport
|12||Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants. Applicants with a full support scholarship are not required to submit these documents.
Declaration of finance: please use e3 designated format.
Bank deposit statement: please get original bank deposit statement.
Copy of Scholarship Approval Letter and Scholarship Information Form
Copy of Residence Card (Both sides)
Postal address / Contact
English Engineering Education (e 3 ) Program Office