e3 Special selection
- Master's and Doctoral course /April 2024 Enrollment
We are publishing the list of supervisors who cannot accept new applicants (PDF).
April 2024 Enrollment
In order to apply for the e3 program, first you need to apply for the Matching Check through e3 online document submission system. After the check you shall submit the originals or attested copies of your documents and pay the examination fee to apply for the program.
Step 1: Matching Check
All applicants are required to submit the necessary documents on e3 online system during matching check period. After documents are uploaded, e3 office will check if everything is completed or filled out correctly.
e3 online documents submission system
|Matching Check period||Result notification|
|September 4 - September 15, 2023||by September 29, 2023|
Step 2: Application period
Please post the original documents and pay for examination fee during the application period. We will not accept late submission and payment for any reason.
＊Before you start preparing the documents, please download and carefully read the guidelines!
|Application period(Submitting Hard copies)||Examination Fee Payment||Admission screening||Announcement Results||Guidelines|
|October 2- October 17, 2023||October 2 - October 17, 2023||November 8 - November 17, 2023||December 4, 2023|
- On-line examination fee payment system (the link is available only during the exmaionation fee payment period)
List of required documents
Please read the details for each item, and upload on e3 online submission system: https://eprogram.eng.hokudai.ac.jp/apply/
* External = Overseas and Domestic Applicantswho are not currently enrolled in School or Graduate School of Engineering, Hokkaido University
* Internal = Internal Applicants who are currently enrolled in School or Graduate School of Engineering, Hokkaido University as Bachelor’s course Students, Research Student, or Master’s Course Students
** 〇= mandatory, ×= unnecessary, △ applicable case only
|1|| e3 Application form
Please note that original handwriting signature is required. No electronic signature is allowed.
|2||Education history||〇||〇||PDF Excel|
Three Photographic Portraits of Applicants
・Two of the photos in size 4cm long x 3cm wide
・One photo in size 3cm long x 2.5cm wide
* Front facing without a hat * Without background (including shadow) * Ones that are vivid * Taken within the last 3 months
* Write your name on the back of the photos
|4|| Research proposal
Format: Please use e3-designated format.
Abstract(s) of Bachelor's/Master's Thesis(es)
Abstract(s) of Publication(s)If you published papers including conference as a first author, please attach an abstract. Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract. Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
* Transcripts are not required from the applicants who are currently enrolled as research students of the Graduate School of Engineering.
Applicants who graduated/are expected to graduate from a university in any country/region other than China
If the transcript is issued in a language other than English, please submit the copy of transcript in your native language and the original English translation certified by an issuing institution or public notary.
Applicants who graduated/ are expected to graduate from Chinese University
Graduation/Expected Graduation Certificates
Applicants who graduated/ are expected to graduate from a university in any country/region other than China
Applicants who graduated/are expected to graduate from Chinese University
●Applicants who already graduated Necessary documents: Online Verification Report of Higher Education Degree Certificate from CHSI
●Applicants who are expected to graduate Necessary documents: Online Verification Report of Student Record from CHSI
Please go to the website CHSI https://www.chsi.com.cn/en/, and apply for Online Verification Report of Student Record in English.
Please request CHSI to send the verification report directly to e3 program office by the deadline of matching check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.
e3 program office e-mail:
*Those who submitted the Online Verification Report of Student Record from CHSI are required to submit the Online Verification Report of Higher Education Degree Certificate (CHSI) by the time of enrollment at e3 program.
*Please note that an original handwriting signature is required. No electronic signature is allowed.
*Please do not attach a letter from a potential supervisor at Hokkaido University.
Documents to Prove English Proficiency
Period of Validity of the tests
Applicants who completed full time degree programs in English can submit MI certificate as a proof of English proficiency.
MI certificate is an official letter or a certificate stating that English is the language of instruction at the university or a specific degree program. Please submit the original of certificate. If English being the language of instruction is clearly specified in the transcript or diploma, there is no need to submit MI certificate separately.
-Master’s course applicants who graduated or are expected to graduate from a full-time Bachelor’s degree program for which the medium of instruction is English.
-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English.
If you have any concerns whether you qualify as a native speaker of English, please directly inquire to the e3 program office well in advance of the deadline.
|11|| Photocopy of your passport
|12||Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants. Applicants with a full support scholarship are not required to submit these documents.
Declaration of finance: please use e3 designated format.
Bank deposit statement: please get original bank deposit statement.
Copy of Scholarship Approval Letter and Scholarship Information Form
Copy of Residence Card (Both sides)
Postal address / Contact
English Engineering Education (e 3 ) Program Office