If you are unable to take an English test due to COVID-19 outbreak, please take TOEFL iBT Special Home Edition. It will be considered it as a valid English test for April 2021 intake as well as the usual tests such as TOEIC L&R, TOEFL iBT, and IELTS (academic).
Those who have enrolled as a research student for 2020 October
You will not be considered as an internal student yet since your admission is officially conducted in October. Therefore, related students are required to apply e3 Special Selection 2021 April as an external (New student).
Apri 2021 Enrollment
In order to apply for e3 program, first you need to apply for the Matching and/or Document Check through e3 online document submission system. After the check you shall submit the originals or attested copies of your documents and pay the examination fee to apply for the program.
Step 0: Before admission -Matching service-
e3 program offers Matching service between applicants and supervisors.
If you have not gotten acceptance from a prospective supervisor, it is strongly recommended submitting necessary documents on e3 online system during the matching period so that e3 office will forward your documents to your prospective supervisor. You will receive the matching result from e3 office by e-mail. If your matching is successful, please go to Step 2.
Applicants who already got acceptance, please skip Step 0 and go to Step 1.
e3 online documents submission system
|Matching period||Matching result notification|
|August 27- September 6 2020||September 29, 2020|
Step 1: Document Check
All applicants are required to submit the necessary documents on e3 online system during document check period. After documents are uploaded, e3 office will check if everything is completed or filled out correctly.
Those who used Matching service (step 0) are not necessary to upload documents again.
e3 online documents submission system
|Document Check period||Matching result notification|
|September 6- 9 2020||September 29, 2020|
Step 2: Application period
Please post the original documents and pay for examination fee referring the application period. We will not accept late submission and payment for any reason.
＊Before you start preparing the documents, please carefully read the guideline below
|Application period(Submitting Hard copies)||Examination Fee Payment||Admission screening||Announcement Results||Guidelines|
|October 7-16, 2020||October 7-16, 2020||November 9-20, 2020||December 7, 2020|
- On-line examination fee payment system (the link is available only for exmaionation fee payment period)
List of required documents
Please read the details for each item, and upload on e3 online submission system: https://eprogram.eng.hokudai.ac.jp/apply/
* External = Overseas and Domestic Applicantswho are not currently enrolled in School or Graduate School of Engineering, Hokkaido University
* Internal = Internal Applicants who are currently enrolled in School or Graduate School of Engineering, Hokkaido University as Bachelor’s course Students, Research Student, or Master’s Course Students
** 〇= mandatory, ×= unnecessary, △ applicable case only
|1|| e3 Application form
Please note that original handwriting signature is required. No electronic signature is allowed.
|2||Education history||〇||〇||PDF Excel|
|3||Three Photos, approximately 3.5x4.5 cm||〇||×|
|4|| Research proposal
Format: Please use e3-designated format.
Abstract(s) of Bachelor's/Master's Thesis(es)
Abstract(s) of Publication(s)If you published papers including conference as a first author, please attach an abstract. Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract. Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
* Transcripts are not required from the applicants who are currently enrolled as research students of the Graduate School of Engineering.
Applicants who graduated/are expected to graduate from a university in any country/region other than China
If the transcript is issued in a language other than English, please submit the copy of transcript in your native language and the original English translation certified by an issuing institution or public notary.
Applicants who graduated/ are expected to graduate from Chinese University
Graduation/Expected Graduation Certificates
Applicants who graduated/ are expected to graduate from a university in any country/region other than China
Applicants who graduated/are expected to graduate from Chinese University
●Applicants who already graduated Necessary documents: Online verification diploma from CDGDC
●Applicants who are expected to graduate Necessary documents: Online verification report of student record from CHESICC
Please go to the website全国高等学校学生信息諮詢与就業指導中心（CHESICC）https://www.chsi.com.cn/en/, and apply for online verification report of student record in English.
After verification, please request CHESICC to send email to e3 program office by the deadline of document check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.
*Those who submitted online verification report from CHESICC are required to submit the online verification diploma (CDGDC) by the time of enrollment at e3 program.
Two recommendation letters
*Please note that an original handwriting signature is required. No electronic signature is allowed.
Documents to Prove English Proficiency
Period of Validity of the tests
-Master applicants who graduated or are expected to graduate from a full-time Bachelor’s degree program for which the medium of instruction is English.
-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English. If MI is clearly specified in the transcript or diploma, there is no need to submit MI certificate separately.
|11|| Photocopy of your passport
|12||Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants. Applicants with a full support scholarship are not required to submit these documents.
Declaration of finance: please use e3 designated format.
Bank deposit statement: please get original bank deposit statement.
Copy of Scholarship Approval Letter and Scholarship Information Form
Copy of Residence Card (Both sides)
Postal address / Contact
English Engineering Education (e 3 ) Program Office