Apply for admission

Important notice

If you are unable to take an English test due to COVID-19 outbreak, please take TOEFL iBT Special Home Edition. It will be considered it as a valid English test for April 2021 intake as well as the usual tests such as TOEIC L&R, TOEFL iBT, and IELTS (academic).

 

The guideline for April 2021 enrollment will be uploaded in August.

-Please see the previous guideline for your reference. 

-Applicants who graduated/are expected to graduate from Chinese University need the verification of the transcripts and graduation certificate from CHIS and CDGDC.

-For English score, please make sure to take a test and order the score well in advance to meet the deadline.

 

October 2020 Enrollment (Closed)

In order to apply for e3 program, first you need to apply for the Matching and/or Document Check through e3 online document submission system. After the Check you shall submit the originals or attested copies of your documents and pay the examination fee to apply for the program.

Step 0: Before admission -Matching service-

e3 program offers Matching service between applicants and supervisors.
If you have not gotten acceptance from a prospective supervisor, it is strongly recommended submitting necessary documents on e3 online system during the matching period so that e3 office will forward your documents to your prospective supervisor. You will receive the matching result from e3 office by e-mail. If your matching is successful, please go to Step 2.
Applicants who already got acceptance, please skip Step 0 and go to Step 1.

e3 online documents submission system
https://eprogram.eng.hokudai.ac.jp/apply/

Matching period Matching result notification
March 6th- 17th 2020 April 7th, 2020

Step 1: Document Check
All applicants are required to submit the necessary documents on e3 online system during document check period. After documents are uploaded, e3 office will check if everything is completed or filled out correctly.

Those who used Matching service (step 0) are not necessary to upload documents again.

e3 online documents submission system
https://eprogram.eng.hokudai.ac.jp/apply/

Document Check period Matching result notification
March 6th- 23th 2020 April 7th, 2020

Step 2: Application period
Please post the original documents and pay for examination fee referring the application period. We will not accept late submission and payment for any reason.

*Before you start preparing the documents, please carefully read the guideline below

Application period(Submitting Hard copies) Examination Fee Payment Admission screening Announcement Results Guidelines
April 10-20, 2020 April 10-20, 2020 May 13-22, 2020 June 3, 2020 PDF

List of required documents

Please read the details for each item, and upload on e3 online submission system: https://eprogram.eng.hokudai.ac.jp/apply/

* External = Overseas and Domestic Applicantswho are not currently enrolled in School or Graduate School of Engineering, Hokkaido University
* Internal = Internal Applicants who are currently enrolled in School or Graduate School of Engineering, Hokkaido University as Bachelor’s course Students, Research Student, or Master’s Course Students

** 〇= mandatory, ×= unnecessary, △ applicable case only

No. Required Documents External Internal Format
1 e3 Application form
Please note that original handwriting signature is required. No electronic signature is allowed.
PDF Word
2 Education history PDF Excel
3 Three Photos, approximately 3.5x4.5 cm ×  
4 Research proposal
Format: Please use e3-designated proposal format.
PDF Word
5

Abstract(s) of Bachelor's/Master's Thesis(es) 
Format: Any format is acceptable (one to two pages long).
Please include the title, author, name of the supervisor, submission date (or expected to be submitted), and specify the type of work (Bachelor’s thesis, graduation project etc)
Doctoral applicants are required to submit both Bachelor and Master thesis abstracts.
If a formal thesis was not a part of your degree program, please prepare a summary of the research project etc. you conducted at your home university.

*Abstract of Bachelor’s thesis is not required if you are currently in e3 Master.
 
6

Abstract(s) of Publication(s)

If you published papers including conference as a first author, please attach an abstract. Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract. Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
 
7

Academic Transcripts

Applicants who graduated/ are expected to graduate from a university in any country/region other than China


Official academic transcripts for every graduated /expected to graduate university program (originals or certified copies) shall be prepared. If the transcript is issued in a language other than English, please submit the copy of transcript in your native language and the original English translation certified by an issuing institution or public notary.
-Bachelor's degree holders: please submit transcripts from the undergraduate school(s).
-Master's degree holders: please submit transcripts from both undergraduate and graduate schools even if you are still in school.

Please make sure the date of issue is specified.

Applicants who graduated/ are expected to graduate from Chinese University

Please go to the website全国高等学校学生信息諮詢与就業指導中心(CHESICC) https://www.chsi.com.cn/en/ , and apply for verification report of transcript in English. (It costs 150 RMB)

The approved transcript is valid only when it is directly sent from CHESICC to e3 program office e-mail by the deadline of Hard copy application. Please apply for it well in advance as it may take one to two months.

e3 program office e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. For Document Check, please upload your official academic transcripts or certified transcripts issued by school on e3 online submission system.

* Transcripts are not required from the applicants who are currently enrolled as research students of the Graduate School of Engineering.

 
8

Graduation/Expected Graduation Certificates

Applicants who graduated/ are expected to graduate from a university in any country/region other than China

Applicants are required to submit the originals or certified copies of graduation certificates for each graduated program. High school certificates are not required. Applicants who are expected to graduate:
- Please prepare the most recent expected graduation certificate. It must show the expected month and year of your graduation.
- If your university does not issue an expected graduation certificate, please obtain a certificate of enrollment which shows the month and year of the enrollment and graduation.
- Once you are conferred a diploma, please submit a copy if it is written in English or bi-lingual (English and other languages).
- If the diploma is written in a language other than English, please submit the copy of diploma in your native language and the original English translation certified by an issuing institution or public notary.

Applicants who graduated/are expected to graduate from Chinese University

●Applicants who already graduated Necessary documents: Online verification diploma from CDGDC

Please go to the website中国教育部学位与研究生教育発展中心(CDGDC) http://www.cdgdc.edu.cn/ and apply for online verification diploma in Chinese (English report is unavailable).

After verification, please request CDGDC to send email to e3 program office by the deadline of document check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.

e3 program office e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

●Applicants who are expected to graduate Necessary documents: Online verification report of student record from CHESICC

Please go to the website全国高等学校学生信息諮詢与就業指導中心(CHESICC)https://www.chsi.com.cn/en/, and apply for online verification report of student record in English.

After verification, please request CHESICC to send email to e3 program office by the deadline of document check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.

e3 program office e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

*Those who submitted online verification report from CHESICC are required to submit the online verification diploma (CDGDC) by the time of enrollment at e3 program.

×  
9

Two recommendation letters
Format: You may either download e3 designated letter format or use free format.
The first letter shall be provided by your supervisor in the most recently graduated /expected to graduate program.
The second letter can be provided by others familiar with your academic or professional work.

*Please note that an original handwriting signature is required. No electronic signature is allowed.
*Please do not attach a letter from a potential supervisor at Hokkaido University.

× PDF  Word
10

Documents to Prove English Proficiency
Applicants are required to submit one of the original official English test scores above the e3 minimum requirement mentioned below or a proof (Medium of Instruction Certificate) of a full-time degree program in English (original) to be considered for exemption.

Minimum English Proficiency Requirements for Admission:
TOEFL iBT Test:79; TOEFL PBT: 550; IELTS: 6.0; TOEIC L&R: 730
Medium of Instruction certificate

Accepted TestsNot Accepted Tests
TOEIC Listening & Reading test TOEIC IP,TOEIC Speaking & Writing Tests, TOEIC Speaking Test, TOEIC Bridge Test
TOEFL iBT, TOEFL PBT TOEFL ITP
IELTS (Academic) IELTS (General Training)


Notes on Submission:

TOEFL iBT

Institutional Score Report must be sent directly to the e3 program office from ETS. You are required to order it by the deadline of document check, using an institution code. Please note that e3 program does not use MyBest score, use Test Date score only.
Institutional code: 8648

IELTS (Academic)
Test Report Form must be sent directly to the e3 program office from IELTS center. You are required to order it by the deadline of document check.

TOEIC Listening & Reading
Please submit original Official Score Certificate in unopened envelop from ETS. You can request the original Official Score Certificate to ETS even in a case that you can get the Official Score Certificate online. Please keep in mind that once the envelop is opened, it is no longer considered as a valid certificate.

Period of Validity of the tests
The test must be taken within the last two years from the deadline for submitting a hard copy of the application documents. Please note that if we do not receive the official English test score by the deadline of document check, your application will not be reviewed.


Medium of Instruction certificate (MI)
Submission of original Medium of Instruction Certificate (MI) issued by university/ program is considered as an alternative certificate of English tests for the following applicants:

-Master applicants who graduated or are expected to graduate from a full-time Bachelor’s degree program for which the medium of instruction is English.

-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English. If MI is clearly specified in the transcript or diploma, there is no need to submit MI certificate separately.

Exemptions
Applicants who fulfill one of the following conditions can be exempted from submitting English scores and MI certificate.
-Applicants whose native language is English
-Applicants who graduated or expected to graduate from universities in a country where the first official language is English It is not always exempted even if you fulfill the conditions above, so please inquire your situations. If you have any concerns whether you qualify as a native speaker of English, please directly inquire to the e3 program office well in advance of the deadline.

 
11 Photocopy of your passport
 
12 Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants. Applicants with a full support scholarship are not required to submit these documents.
Format:
Declaration of finance: please use e3 designated format.
Bank deposit statement: please get original bank deposit statement.
× PDF Word
13

Copy of Scholarship Approval Letter and Scholarship Information Form
This document is required only from applicants who were granted a scholarship or are in the process for application for a scholarship. The form is not required from CSC, MEXT and JICA-funded scholarships applicants.
If you are granted a scholarship, please submit a letter from the organization confirming the scholarship nomination and scholarship form describing the details of the scholarship.
If you are still in the process of application/selection, please first submit the scholarship information form only.

× PDF  Word
14

Copy of Residence Card (Both sides)

×  

Postal address / Contact

English Engineering Education (e 3 ) Program Office
c/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Email:This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel: +81 11 706 8089 Fax: +81 11 706 8094