Apply for admission

April 2020 Enrollment (Overseas and Domestic Applicants / Graduates from outside Graduate school of Engineering, Hokkaido University)

 In order to apply for e3 program please first carefully check the application guidelines, prepare and submit the necessary documents on-line during the Document Check period. If you can't submit the documents via the on-line system please e-mail the documents directly to e3 office. After the Document Check (confirming the eligibility and availability of supervisor at the program) you shall submit the originals or attested copies of your documents and pay the examination fee. Please refer to the list of required documents below for more details.

If you are applying for a scholarship through another organization and need a conditional offer letter from our program please refer to the respective page. 

Entrance Examination Schedule and guideline

Enrollment Period Document Check Submission of Hard/
Examination Fee Payment
First-round Screening Announcement Result Guidelines
April, 2020 Sep 30-Oct 23, 2019 Oct 28-Nov 18, 2019 Nov 25-Dec 16, 2019 Jan 14, 2020 PDF

 

Application documents

Documents marked *are required only when it is applicable, and non-marked documents are required to submit. Please confirm the conditions for each item.

1 e3 Application form
Please note that original handwriting signature is required on the last page. No electronic signature is allowed.
PDF Word
2 Education history PDF Excel
3 Three Photos, approximately 3.5x4.5 cm
(One of them shall be pasted on your e3 application form)
 
4 Check list of required documents PDF  Word
5 Research proposal
If you have chosen two laboratories with different research topics, please prepare two proposals.
Format:
Please use e3-designated proposal format.
PDF Word
6 Abstract(s) of Bachelor's/Master's thesis(es)
Any format is acceptable, and it should be one to two pages long. Please make sure to include the title, the author, the name of the supervisor, the date submitted (or expected to be submitted), and specify the type of work (Bachelor’s thesis, graduation project etc) Doctoral applicants are required to submit both Bachelor and Master thesis abstracts.
If a formal thesis was not a part of your degree program, please prepare a summary of the research project etc. you conducted at your home university.
 
7 Abstract(s) of the publication(s)
If you published papers including conference as a first author, please attach an abstract. Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract. Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
 
8

Academic Transcripts

Applicants who graduated/ are expected to graduate from a university in any country/region other than China


Official academic transcripts for every graduated /expected to graduate university program (originals or certified copies) shall be prepared. If the transcript is issued in a language other than English, please submit the copy of transcript in your native language and the original English translation certified by an issuing institution or public notary.
-Bachelor's degree holders: please submit transcripts from the undergraduate school(s).
-Master's degree holders: please submit transcripts from both undergraduate and graduate schools even if you are still in school.

Please make sure the date of issue is specified.

Applicants who graduated/ are expected to graduate from Chinese University

Please go to the website全国高等学校学生信息諮詢与就業指導中心(CHESICC) https://www.chsi.com.cn/en/ , and apply for verification report of transcript in English. (It costs 150 RMB)

The approved transcript is valid only when it is directly sent from CHESICC to e3 program office e-mail by the deadline of Hard copy application. Please apply for it well in advance as it may take one to two months.

e3 program office e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. For Document Check, please upload your official academic transcripts or certified transcripts issued by school on e3 online submission system.

 
9

Graduation/Expected Graduation Certificates

Applicants who graduated/ are expected to graduate from a university in any country/region other than China

Applicants are required to submit the originals or certified copies of graduation certificates for each graduated program. High school certificates are not required. Applicants who are expected to graduate:
- Please prepare the most recent expected graduation certificate. It must show the expected month and year of your graduation.
- If your university does not issue an expected graduation certificate, please obtain a certificate of enrollment which shows the month and year of the enrollment and graduation.
- Once you are conferred a diploma, please submit a copy if it is written in English or bi-lingual (English and other languages).
- If the diploma is written in a language other than English, please submit the copy of diploma in your native language and the original English translation certified by an issuing institution or public notary.

Applicants who graduated/are expected to graduate from Chinese University

●Applicants who already graduated Necessary documents: Online verification diploma from CDGDC

Please go to the website中国教育部学位与研究生教育発展中心(CDGDC) http://www.cdgdc.edu.cn/ and apply for online verification diploma in Chinese (English report is unavailable).

After verification, please request CDGDC to send email to e3 program office by the deadline of document check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.

e3 program office e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

●Applicants who are expected to graduate Necessary documents: Online verification report of student record from CHESICC

Please go to the website全国高等学校学生信息諮詢与就業指導中心(CHESICC)https://www.chsi.com.cn/en/, and apply for online verification report of student record in English.

After verification, please request CHESICC to send email to e3 program office by the deadline of document check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.

e3 program office e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

*Those who submitted online verification report from CHESICC are required to submit the online verification diploma (CDGDC) by the time of enrollment at e3 program.

 
10 Two recommendation letters
The first letter shall be provided by your supervisor in the most recently graduated /expected to graduate program.
The second letter can be provided by others familiar with your academic or professional work.
Format
You may either download e3 designated letter format or use free format.

Please note that an original handwriting signature is required. No electronic signature is allowed.

Please do not attach a letter from a potential supervisor at Hokkaido University.
PDF  Word
11

Documents to Prove English Proficiency
Applicants are required to submit one of the original official English test scores above the e3 minimum requirement mentioned below or a proof (Medium of Instruction Certificate) of a full-time degree program in English (original) to be considered for exemption.

Minimum English Proficiency Requirements for Admission:
TOEFL iBT Test:79; TOEFL PBT: 550; IELTS: 6.0; TOEIC L&R: 670
Medium of Instruction certificate

Accepted TestsNot Accepted Tests
TOEIC Listening & Reading test TOEIC IP,TOEIC Speaking & Writing Tests, TOEIC Speaking Test, TOEIC Bridge Test
TOEFL iBT, TOEFL PBT TOEFL ITP
IELTS (Academic) IELTS (General Training)


Notes on Submission:

TOEFL iBT

Institutional Score Report must be sent directly to the e3 program office from ETS. You are required to order it by the deadline of document check, using an institution code. Please note that e3 program does not use MyBest score, use Test Date score only.
Institutional code: 8648

IELTS (Academic)
Test Report Form must be sent directly to the e3 program office from IELTS center. You are required to order it by the deadline of document check.

TOEIC Listening & Reading
Please submit original Official Score Certificate in unopened envelop from ETS. You can request the original Official Score Certificate to ETS even in a case that you can get the Official Score Certificate online. Please keep in mind that once the envelop is opened, it is no longer considered as a valid certificate.

Period of Validity of the tests
The test must be taken within the last two years from the deadline for submitting a hard copy of the application documents. Please note that if we do not receive the official English test score by the deadline of document check, your application will not be reviewed.


Medium of Instruction certificate (MI)
Submission of original Medium of Instruction Certificate (MI) issued by university/ program is considered as an alternative certificate of English tests for the following applicants:

-Master applicants who graduated or are expected to graduate from a full-time Bachelor’s degree program for which the medium of instruction is English.

-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English. If MI is clearly specified in the transcript or diploma, there is no need to submit MI certificate separately.

Exemptions
Applicants who fulfill one of the following conditions can be exempted from submitting English scores and MI certificate.
-Applicants whose native language is English
-Applicants who graduated or expected to graduate from universities in a country where the first official language is English It is not always exempted even if you fulfill the conditions above, so please inquire your situations. If you have any concerns whether you qualify as a native speaker of English, please directly inquire to the e3 program office well in advance of the deadline.

 
12 Photocopy of your passport
Please provide a photocopy of the page showing your photo, nationality and name
 
13* Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants. Applicants with a full support scholarship are not required to submit these documents.
Please use the e3 designated format for Declaration of Finance, but for the format of Bank Deposit statement, please follow the format made by each bank.
PDF Word
14*

Copy of Scholarship Approval Letter and Scholarship Information Form
This document is required only from applicants who were granted a scholarship or are in the process for application for a scholarship. The form is not required from CSC, MEXT and JICA-funded scholarships applicants.
If you are granted a scholarship, please submit a letter from the organization confirming the scholarship nomination and scholarship form describing the details of the scholarship.
If you are still in the process of application/selection, please first submit the scholarship information form only.

PDF  Word
15*

Copy of Residence Card (Both sides)
Applicants who are currentlyresiding in Japan are required to submit a copy of their residence card.

 

Contact

English Engineering Education (e 3 ) Program Office
c/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Email:This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel: +81 11 706 8089 Fax: +81 11 706 8094