Apply for double degree

April 2022 Enrollment

Important notice

If you are unable to take an English test due to COVID-19 outbreak, please take TOEFL iBT Special Home Edition. It will be considered it as a valid English test for April 2022 intake as well as the usual tests such as TOEIC L&R, TOEFL iBT, and IELTS (academic).

Are you currently enrolled in (or were accepted to) Master's or Doctoral degree program at one of the partner universities which has a double degree agreement with Graduate School of Engineering, Hokkaido University? You can apply for the double degree program and complete a part of your degree at the e3.

As of June 2021 the following overseas partner universities have established double degree agreements with the Graduate School of Engineering, Hokkaido University at the following degree levels:

University/ Faculty or School

Master’s Program

Doctoral program

AGH University of Science and Technology (Poland)

Yes

Yes

Asian Institute of Technology/School of Engineering and Technology (Thailand)

Yes

No

Chulalongkorn University/Faculty of Engineering (Thailand)

Yes

No

Sirindhorn International Institute of Technology (SIIT), Thammasat University (Thailand) Yes Yes

Xi'an Jiaotong University/School of Materials Science and Engineering (China)

No

Yes*

Seoul National University/College of Engineering (Korea)

Yes

Yes

*Only at the Division of Material Science and Engineering

In order to apply for the e3 program, first you need to apply for the Matching and/or Document Check through e3 online document submission system. After the Check you shall submit the originals or attested copies of your documents to apply for the program.

Step 0: Before admission -Matching service-

e3 program offers Matching service between applicants and supervisors.
If you have not gotten acceptance from a prospective supervisor, it is strongly recommended submitting necessary documents via the e3 online system during the matching period so that e3 office can forward your documents to a supervisor. You will receive the matching result from the e3 office by e-mail. If your matching is successful, please go to Step 2.
Applicants who already got acceptance, please skip Step 0 and go to Step 1.

e3 online documents submission system
https://eprogram.eng.hokudai.ac.jp/apply/

Matching period Matching result notification
August 16 - Sept 17, 2021 by Oct 8, 2021

Step 1: Document Check
All applicants are required to submit the necessary documents on e3 online system during document check period. After documents are uploaded, e3 office will check if everything is completed or filled out correctly.

Those who used Matching service (step 0) are not necessary to upload documents again.

e3 online documents submission system
https://eprogram.eng.hokudai.ac.jp/apply/

Documents Check period Result notification
 Sep 6 - 24, 2021 by Oct 8, 2021

Step 2: Application period
Please post the original documents and pay for examination fee during the application period. We will not accept late submission and payment for any reason.

*Before you start preparing the documents, please download and carefully read the guidelines!

Application period (Submitting Hard copies) Examination Fee Payment* Admission screening Results Announcement Guidelines
Oct 12 – 22, 2021 Oct 12 – 22, 2021 Nov 8 – 19, 2021 Dec 6, 2021 PDF

*Required Fees are defined as per agreement with partner university. Double degree candidates are normally exempt from paying the examination fee.

Application documents

 

Documents marked *are required only when it is applicable, and un-marked documents are required to submit. Please confirm the conditions for each item in the application guidelines.

1 e3 Double Degree Application Form
Please note that original handwriting signature is required on the last page when submitting the original. No electronic signature is allowed..
PDF Word
2 Double Degree Program Nomination Letter from Currently Enrolled University
Format: All applicants shall use the designated format.
Word
3 Education history PDF Excel
4 Three Photos, approximately 3.5x4.5 cm   
5 Research proposal
Format:
Please use e3-designated proposal format.
PDF Word
6

Abstract(s) of Bachelor's/Master's thesis(es)
Format:Any format is acceptable (one to two pages long).
Please include the title, the author, the name of the supervisor, submission date (or expected to be submitted), and specify the type of work (Bachelor’s thesis, graduation project etc)
Doctoral applicants are required to submit both Bachelor and Master thesis abstracts.

If a formal thesis was not a part of your degree program, please prepare a summary of the research project etc. you conducted at your home university.

 
7* Abstract(s) of the publication(s)
If you published papers including conference as a first author, please attach an abstract. Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract. Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
 
8

Academic Transcripts
Official academic transcripts for every graduated /expected to graduate university program (originals, certified copies, or verification report from CHESICC) shall be prepared.

* Transcripts are not required from the applicants who are currently enrolled as research students of the Graduate School of Engineering.

Applicants who graduated/are expected to graduate from a university in any country/region other than China

If the transcript is issued in a language other than English, please submit the copy of transcript in your native language and the original English translation certified by an issuing institution or public notary.
-Bachelor's degree holders: please submit transcripts from the undergraduate school(s).
-Master's degree holders: please submit transcripts from both undergraduate and graduate schools even if you are still in school.

Please make sure the date of issue is specified.

Applicants who graduated/ are expected to graduate from Chinese University

Please go to the website全国高等学校学生信息諮詢与就業指導中心(CHESICC) https://www.chsi.com.cn/en/ , and apply for verification report of transcript in English. (It costs 150 RMB)

Please request CHESICC to send the transcript directly to e3 program office via e-mail by deadline of Hard Copy Application.
As a part of Document Check, upload a screenshot (PDF) of the email that you send to CHESICC to make the above request.

For Document Check, please upload your official academic transcripts or certified transcripts issued by school on e3 online submission system.

 
9

Graduation/Expected Graduation Certificates
Applicants are required to submit the originals or certified copies of graduation certificates for each graduated program. High school certificates are not required.

Applicants who graduated/ are expected to graduate from a university in any country/region other than China

Applicants who are expected to graduate:
- Please prepare the most recent expected graduation certificate. It must show the expected month and year of your graduation.
- If your university does not issue an expected graduation certificate, please obtain a certificate of enrollment which shows the month and year of the enrollment and graduation.
- Once you are conferred a diploma, please submit a copy if it is written in English or bi-lingual (English and other languages).
- If the diploma is written in a language other than English, please submit the copy of diploma in your native language and the original English translation certified by an issuing institution or public notary.

Applicants who graduated/are expected to graduate from Chinese University

●Applicants who already graduated Necessary documents: Online verification diploma from CDGDC

Please go to the website中国教育部学位与研究生教育発展中心(CDGDC) http://www.cdgdc.edu.cn/ and apply for online verification diploma in Chinese (English report is unavailable).

After verification, please request CDGDC to send email to e3 program office by the deadline of document check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.

e3 program office e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

●Applicants who are expected to graduate Necessary documents: Online verification report of student record from CHESICC

Please go to the website全国高等学校学生信息諮詢与就業指導中心(CHESICC)https://www.chsi.com.cn/en/, and apply for online verification report of student record in English.

After verification, please request CHESICC to send email to e3 program office by the deadline of document check. You can also download in PDF, and upload it on e3 online submission system. When posting the original documents to e3 program, please attach the photocopy.

e3 program office e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

*Those who submitted online verification report from CHESICC are required to submit the online verification diploma (CDGDC) by the time of enrollment at e3 program.

 
10 Two recommendation letters
The first letter shall be provided by your supervisor in the most recently graduated /expected to graduate program.
The second letter can be provided by others familiar with your academic or professional work.
Format
You may either download e3 designated letter format or use free format.

Please note that an original handwriting signature is required. No electronic signature is allowed.

Please do not attach a letter from a potential supervisor at Hokkaido University.
PDF  Word
11

Documents to Prove English Proficiency
Applicants are required to submit an official English test score above the e3 minimum requirement or the Medium of Instruction certificate as a proof of English proficiency.
●Required Documents
Please submit one of the following documents.
- TOEFL iBT Test (TOEFL iBT Special Home Edition): 79
- Revised TOEFL PDT: 60
- IELTS (academic): 6.0
- TOEIC Listening & Reading: 730
- Medium of Instruction certificate (please read “Medium of Instruction certificate” and “Exemption” under Notes on Submission)

Accepted TestsNot Accepted Tests
TOEIC Listening & Reading test TOEIC IP,TOEIC Speaking & Writing Tests, TOEIC Speaking Test, TOEIC Bridge Test
TOEFL iBT, TOEFL iBT Special Home Edition
Revised TOEFL PDT
TOEFL ITP, TOEFL ITP Plus for China
IELTS (Academic) IELTS (General Training)


Notes on Submission:

TOEFL iBT, TOEFL iBT Special Home Edition and Revised TOEFL PDT

Institutional Score Report must be sent directly to the e3 program office from ETS. You are required to order it by the deadline of document check, using an institution code. Please note that e3 program does not use MyBest score, we will use Test Date score only.
Institutional code: 8648

IELTS (Academic)
Test Report Form must be sent directly to the e3 program office from IELTS center. You are required to order it by the deadline of document check.

TOEIC Listening & Reading
Please submit original Official Score Certificate in unopened envelop from ETS. You can request the original Official Score Certificate to ETS even in a case that you can get the Official Score Certificate online. Please keep in mind that once the envelop is opened, it is no longer considered as a valid certificate.

Period of Validity of the tests
The test must be taken within the last two years from the deadline for submitting a hard copy of the application documents. Please note that if you can’t provide the official English test score by the deadline of Documents Check, your application will not be reviewed.


Medium of Instruction certificate (MI)

Applicants who completed full time degree programs in English can submit MI certificate as a proof of English proficiency.
MI certificate is an official letter or a certificate stating that English is the language of instruction at the university or a specific degree program. Please submit the original of certificate. If English being the language of instruction is clearly specified in the transcript or diploma, there is no need to submit MI certificate separately.

Examples:

-Master’s course applicants who graduated or are expected to graduate from a full-time Bachelor’s degree program for which the medium of instruction is English.

-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English.


Exemptions
Applicants who fulfill one of the following conditions can be exempted from submitting English scores and MI certificate.
-Applicants whose native language is English
-Applicants who graduated or expected to graduate from universities in a country where the first official language is English

If you have any concerns whether you qualify as a native speaker of English, please directly inquire to the e3 program office well in advance of the deadline.

 
12 Photocopy of your passport
Please provide a photocopy of the page showing your photo, nationality and name
 
13*

Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants. Applicants with a full support scholarship are not required to submit these documents.
Format:
Declaration of finance: please use the e3 designated format.
Bank deposit statement: please get original bank deposit statement.

PDF Word
14* Copy of Scholarship Approval Letter and Scholarship Information Form
This document is required only from applicants who were granted a scholarship or are in the process of application for a scholarship. The form is not required from CSC, MEXT and JICA-funded scholarships applicants.
If you are granted a scholarship, please submit a letter from the organization confirming the scholarship nomination and scholarship form describing the details of the scholarship.
If you are still in the process of application/selection, please first submit the scholarship information form only.
 PDF Word
15* Copy of Residence Card (Both sides)
Applicants who are currentlyresiding in Japan are required to submit a copy of their residence card.
 

Contact

English Engineering Education (e 3 ) Program Office
c/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Email:This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel: +81 11 706 8089 Fax: +81 11 706 8094