Apply for double degree

October 2019 Enrollment

E-mail submission deadline: April 19, 2019.

Are you currently enrolled in (or were accepted to) Master's or Doctoral degree program at one of the partner universities which have a double degree agreement with Graduate School of Engineering, Hokkaido University? You can apply for double degree program and complete a part of your degree at e3.

As of March 18, 2019 the following overseas partner universities have established double degree agreements with Graduate School of Engineering, Hokkaido University at the following degree levels:

University/ Faculty or School

Master’s Program

Doctoral program

AGH University of Science and Technology (Poland)



Asian Institute of Technology/School of Engineering and Technology (Thailand)



Chulalongkorn University/Faculty of Engineering (Thailand)



Xi'an Jiaotong University/School of Materials Science and Engineering (China)



Seoul National University/College of Engineering (Korea)



Sirindhorn International Institute of Technology (SIIT), Thammasat University (Thailand) Yes Yes

*Only at the Division of Material Science and Engineering

In order to apply for e3 program please first carefully check the application guidelines, prepare and send to e3 office all the necessary documents by e-mail before April 19, 2019 . After the preliminary screening (confirming the eligibility and availability of supervisor at the program) you shall submit the originals or attested copies of your documents and pay the application fee before the deadline, May 27, 2019). Please note that in the process of application you are required to obtain a Double Degree nomination letter from your home university. Please contact the office in charge at your home university for details of the nomination procedure. You can submit the soft copies of your documents without a nomination letter.

  • Download full application guidelines for October 2019 Enrollment[Pdf]
  •   Application documents

    Documents marked *are required only when it is applicable, and un-marked documents are required to submit. Please confirm the conditions for each item.

    1 e3 Double Degree Application Form
    Please note that original handwriting signature is required on the last page. No electronic signature is allowed.
    PDF Word
    2 Double Degree Program Nomination Letter from Currently Enrolled University Format is free, but make sure to include applicant’s name, program of study (Master’s or Doctoral program), the date of enrollment, the expected date of graduation and original stamp or signature of issuing institution.  
    3 Education history PDF Excel
    4 Two Photos, approximately 3.5x4.5 cm
    (One of them shall be pasted on your e3 application form)
    5 Check list of required documents PDF  Word
    6 Research proposal
    If you have chosen two laboratories with different research topics, please prepare two proposals.
    You can use e3-designated proposal format or your own format
    PDF Word
    7 Abstract(s) of Bachelor's/Master's thesis(es)
    Format is free, but make sure to include the title, the author, the name of the supervisor, the date submitted (or expected to be submitted), and specify the type of work (bachelor’s thesis, graduation project etc) If a formal thesis was not a part of your degree program, please prepare a summary of the research project etc. you conducted at your home university
    8* Abstract(s) of the publication(s)
    If you listed any first author papers (including conference proceedings) in your publications list, please attach an abstract.
    Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract.
    Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
    9 Academic Transcripts
    Transcripts for graduated program (s) Holders of bachelor's degree only: please submit transcripts from the undergraduate school(s)
    Master's degree holders: please submit transcripts from both undergraduate and graduate schools.
    Transcripts for currently enrolled program
    If applicant has already been enrolled in current degree program for a semester or longer the most recent transcript shall be prepared. Please make sure the date of issue is specified.
    10 Graduation/Expected Graduation Certificates
    Applicants have to submit the originals or certified copies of graduation certificates for each graduated program. High school certificates are not required.
    11 Two recommendation letters
    The first letter shall be provided by the supervisor at your current program.
    The second letter can be provided by others familiar with your academic or professional work.

    Format You may either download e3 designated letter format or use free format.
    Please do not attach a letter from a potential supervisor at Hokkaido University. 
    PDF  Word
    12 Documents to Prove English Proficiency
    Applicants are required to submit one of the original official test scores above the minimum requirement:
    TOEFL iBT, TOEFL PBT, IELTS, TOEIC L&R or a proof of a full-time degree program in English (original) to be considered for exemption.
    Minimum English Proficiency Requirements for Admission:
    TOEFL iBT Test:79; TOEFL PBT: 550; IELTS: 6.0; TOEIC L&R: 670
    Accepted TestsNot Accepted Tests
    TOEIC Listening & Reading test TOEIC IP,TOEIC Speaking & Writing Tests, TOEIC Speaking Test, TOEIC Bridge Test
    IELTS (Academic) IELTS (General Training)

    Notes on Submission:
    TOEFL - Test reports can be requested to send directly to the e3 program office.
    If you specify that the test report form is sent directly to the e3 program office, you do not need to submit the original of the test score by yourself. Institutional code: 8648
    IELTS - Scores can be also requested to be sent directly to the e3 program office.
    Please specify it in the application form. If you specify that the test report form is sent directly to the e3 program office, you do not need to submit the score by yourself.
    Period of Validity of the tests
    The test shall be taken within the last two years from the deadline for submitting a hard copy of your application (May 27, 2019).
    Please note that if you have taken or are planning to take the TOEIC Listening & Reading or TOEFL iBT tests in Japan, only those tests conducted or scheduled during the following period will be accepted:
    TOEIC Listening & Reading test
    No. 220 (conducted in May 2017) ~ No. 239 (scheduled on April 14, 2019).
    TOEFL iBT test
    Tests conducted after May 27, 2017~ tests scheduled until April 14, 2019
    - Applicants whose native language is English
    - Applicants who graduated or are expected to graduate from a full-time bachelor’s degree program for which the medium of instruction is English
    - Applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English
    To be considered for exemption, the applicant has to submit a proof that the medium of instruction (MI) at the university/program was English, such as an official MI certificate issued by the university, MI being specified in the official transcript or graduation certificate, or an official letter from the institution. Such proof is not required for the countries where English is the first language.
    If you have any concerns whether you qualify as a native speaker of English, please directly inquiry to the e3 program office well in advance of the deadline.
    13* A copy of Scholarship Approval Letter and Scholarship Information Form
    Required only from applicants who were granted a scholarship or are in the process of application for a scholarship.
    If you are granted a scholarship, please submit a letter
    from the organization confirming the scholarship nomination and scholarship form describing the details of the scholarship.
    If you are still in the process of application/selection, please first submit the scholarship information form only.
    The form is not required from CSC, MEXT and JICA-funded scholarships applicants.
    PDF  Word
    14* International Applicant's Declaration of Finance
    Required from privately-funded applicants; Applicants with a full support scholarship are not required to submit the declaration
    If the bank cannot stamp the form please provide supporting documents following the instructions in this form.
    PDF Word
    15* Photocopy of your passport
    Please provide a photocopy of the page showing your photo, nationality and name
    16* Copy of Residence Card (Both sides)
    Applicants residing in Japan shall provide a copy of their residence card.

    General Submission notes:

    1. All the required documents shall be delivered to the e 3 program office before the application deadline.
    2. Formal application for admission is considered complete only when the examination fee is paid and the originals of the application documents have arrived at the office during the specified application period. Please avoid any incorrect entries. Incomplete applications are not acceptable when you submit the hard copies for admission.
    3. After you have completed the submission of your application, you cannot change the contents of the application.
    4. For scholarships screening, the submission of originals may be required during the selection screening. Please confirm the deadlines and requirements of each scholarship.
    5. Application documents shall be written in English or an official English translation shall be attached.
    6. Either an original or certified copy of the documents shall be prepared, unless otherwise specified. A copy can be certified by an issuing institution or public notary.
    7. Submitted documents are not returnable to the applicants for any reason. If any of the documents cannot be re-issued (such as graduation certificates, transcripts etc.), please submit a certified copy.
    8. If any false description is found in application documents, entrance approval may be cancelled.
    9. Please do not staple the documents. If necessary, please use removable clips instead.

    Application and Screening Schedule: October 2019 Enrollment

    Preliminary Documents Check (Soft copy submission) Mar 25 - April 19, 2019
          Documents Check Results notification By May 15, 2019
    Submission of Hard Copy Application Apr 22-May 27, 2019
    Admission Screening
    Interview period *Whether or not you need to take an interview during this period depends on the division, so please inquire your prospective supervisor.
    Jun 3-14, 2019
    Announcement of the Screening Results Jul 8, 2019

    Preliminary documents check (Soft copies submission)

    In order to ensure that the applicant has the required qualifications, and that the e 3 program has a faculty member who can provide a proper supervision on the proposed research topic, all applicants are required to submit the documents listed in section “8. Application submission” for a preliminary check before submitting their formal application.

    Applications are reviewed on a rolling basis and results of documents check are notified by e-mail. Applicants are not required to pay the application fee until they have successfully passed the preliminary check and are asked to submit hard copies of application documents.

    Applicants are required to make a proper background search, and identify the faculty members who conduct research in the relevant field of study. The list of laboratories and faculty members.

    Applicants are recommended to specify two potential supervisors. Prior contact with a potential supervisor is not required. If the applicant ticks “I agree to be considered for acceptance by different supervisor/laboratory”, his or her application may be recommended to another laboratory that is not identified in the application form, but deemed appropriate. However, the e 3 program cannot guarantee any alternative suggestion for the applicant.

    Documents for preliminary check shall be submitted by e-mail ( This email address is being protected from spambots. You need JavaScript enabled to view it. )

    Submission of Hard Copy of the Application

    After you receive the results of preliminary check you are required to post the originals.
    Submitted documents must reach the e3 program office no later than the application deadline.
    Application documents shall be submitted by registered airmail, courier service or other services that provide tracking and delivery confirmation options (DHL, FedEX, EMS, etc).
    It is applicants’ own responsibility to estimate the required delivery time in order to meet the application deadline.
    The e3 program office will not respond to inquiries regarding the delivery and receipt of individual application documents. Once your documents are delivered and processed, you will receive a notification from the e3 program. The notification will usually be sent within 3 working days of the documents delivery to the e3 program office.

    Address:   English Engineering Education (e 3 ) Program Office
    c/o International Affairs Office (A1-58)
    Graduate School of Engineering, Hokkaido University
    Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
    Tel: +81 11 706 8089 Fax: +81 11 706 8094