B, R and Master’s students applying for general selection-2019

April 2019 enrollment (2nd call) / October 2019 enrollment (1st call), e3 General selection
Internal applicants*

*Currently Enrolled in School of Engineering, Faculty or Graduate School of Engineering, Hokkaido University as Bachelor’s course Student, Research Student, or Master’s Course Student

Soft-copies submission deadline: December 7, 2018.

  • Admission decision through the e3 General Selection is based on the results of the on-campus entrance examination. For the possibility to be admitted by the results of documents screening and on-line interview please refer to admission to e3 via special selection.
  • Not all divisions reqruit students via the general selection, please check the guidelines for more details.
  • Cooperative Program for Resources Engineering is a joint program of Kyushu and Hokkaido Universites established in 2017, the first of its kind in the resources engineering area among universities in Japan. Please check program's web page for more details.

In order to apply for e3 program via general selection please first carefully check the application guidelines, prepare and send to e3 office all the necessary documents by e-mail before December 7, 2018. After the preliminary screening (confirming the eligibility and availability of supervisor at the program) you shall submit the originals or attested copies of your documents and pay the application fee before the deadline. Please refer to the submission and screening timetable.

 Application documents

Documents marked *are required only when it is applicable, and non-marked documents are required to submit. Please confirm the conditions for each of the items.

1 e3 Application form
Please note that an original handwriting signature is required on the last page. No electronic signature is allowed.
PDF Word
2 Admission Ticket PDF Excel
3 Education history PDF Excel
4 Research proposal
Free format
 
5 Abstract(s) of Bachelor's/Master's thesis(es)
Format is free, but make sure to include the title, the author, the name of the supervisor, the date submitted (or expected to be submitted), and specify the type of work (bachelor’s thesis, graduation project etc)
If formal thesis was not a part of your degree program, please prepare a summary of the research project etc. you conducted at your home university.
 
6* Abstract(s) of the publication(s)
If you listed any first author papers (including conference proceedings) in your publications list, please attach an abstract. Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract. Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
 
7 Academic Transcripts
Transcript for Master’s program is required only from Master’s course students currently enrolled in Graduate Schools of Hokkaido University.
Transcripts are not required from applicants who are currently enrolled as Research Students in Faculty of Engineering.
Applicants for Master’s course currently enrolled in Bachelor’s course in School of Engineering shall submit bachelor’s course transcript.
Applicants for Doctoral course currently enrolled in Master’s course in the Graduate School of Engineering shall submit Master’s course transcript only.
 
8 Recommendation Letter
From the current supervisor at Hokkaido University

Format
You may either download the e3 designated letter format or use free format.
Please note that an original handwriting signature is required on the last page. No electronic signature is allowed.
PDF  Word
9 Documents to Prove English Proficiency
*Documents are not required from those expected to complete a Master’s degree under the e3 program. Other applicants shall follow the submission guidelines below.

Applicants whose native language is not English are required submit one of the original official test scores above the minimum requirement: TOEFL iBT, TOEFL PBT, IELTS, TOEIC L&R or a proof that they completed a full-time degree program in English (original) to be considered for exemption.

Minimum English Proficiency Requirements for Admission:
TOEFL iBT Test:79; TOEFL PBT: 550; IELTS: 6.0; TOEIC L&R: 670
Accepted TestsNot Accepted Tests
TOEIC Listening & Reading test TOEIC IP,TOEIC Speaking & Writing Tests, TOEIC Speaking Test, TOEIC Bridge Test
TOEFL iBT, TOEFL PBT TOEFL ITP
IELTS (Academic) IELTS (General Training)

Notes on Submission:
TOEFL - Test reports can be requested to be sent directly to the e3 program office. If you specify that the test report form is sent directly to the e3 program office, you do not need to submit the original of the test score by yourself.
Institutional code: 8648

IELTS - Scores can be also requested to be sent directly to the e3 program office. Please specify it in the application form. If you specify that the test report form is sent directly to the e3 program office, you do not need to submit the score by yourself.

Period of Validity
The test shall be taken within the last two years from the original submission deadline (January 15, 2019).
Please note that if you have taken or are planning to take a test in Japan, only those tests conducted or scheduled during the following period will be accepted:
TOEIC Listening & Reading
Test No. 217 (conducted in January 2017) ~ No. 236 (expected to be conducted on December 9, 2018).
TOEFL iBT
Tests conducted after January 15, 2017~ tests scheduled up to and including December 16, 2018
IELTS (Academic)
Tests conducted after January 15, 2017~ tests scheduled up to and including December 13, 2018

Exemptions
- Applicants whose native language is English
- Applicants who graduated or are expected to graduate from a full-time bachelor’s degree program for which the medium of instruction is English
- Applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English
To be considered for exemption, the applicant has to submit a proof that the medium of instruction (MI) at the university/program was English, such as an official MI certificate issued by the university, MI being specified in the official transcript or graduation certificate, or an official letter from the institution. Such proof is not required for the countries where English is the first language.
If you have any concerns whether you qualify as a native speaker of English, please directly inquire to the e3 program office well in advance of the deadline.
 
10 Photocopy of your passport
Please provide a photocopy of the page showing your photo, nationality and name
 

 

General Submisison notes:

  1. All the required documents shall be delivered to the e3 program office before the application deadline.
  2. Formal application for admission is considered complete only when the examination fee is paid and the originals of the application documents arrived at the office during the specified application period. Please avoid any incorrect entries. Incomplete applications are not acceptable when you submit the hard copies for admission.
  3. After you have completed the submission of your application, you cannot change the contents of the application.
  4. For scholarships screening, the submission of originals may be required during the selection screening. Please confirm the deadlines and requirements of each scholarship.
  5. Application documents shall be written in English or official English translation shall be attached.
  6. Either original or certified copy of the documents shall be prepared, unless otherwise specified. A copy can be certified by issuing institution or notary public.
  7. Submitted documents are not returnable to the applicants for any reason. If any of the documents cannot be re-issued (such as graduation certificates, transcripts etc.), please submit a certified copy.
  8. If any false description would be found in application documents, entrance approval may be cancelled.
  9. Please do not staple the documents. If necessary, please use some removable clips instead.

Application and Screening Schedule: October 2018 Enrollment / April 2019 Enrollment (First Call)

ProcedureDates

Preliminary Documents Check (Soft copy submission)
Preliminary Screening of Qualifications

Dec 3-7, 2018
      Documents Check Results notification by Dec 21, 2018
      Preliminary Screening of Qualifications Results Announcement Dec 21, 2018
Submission of Hard Copy Application and Examination Fee Payment Jan 8-15, 2019
On campus entrance examination Feb 13-14, 2019
Examination results Announcement Mar 4, 2019

Preliminary documents check (Soft copies submisison)

In order to ensure that the applicant has the required qualifications, and the e3 program has a faculty member who can provide a proper supervision on the proposed research topic, all applicants are required to submit the documents listed in section “8. Application submission” for a preliminary check before submitting their formal application.

Applications are reviewed on a rolling basis and results of documents check are notified by e-mail. Applicants are not required to pay the application fee until they have successfully passed the preliminary check and are asked to submit hard copies of application documents.

Applicants are required to make a proper background search and identify the faculty members who conduct research in the relevant field of study. The list of laboratories and faculty members is available online at: http://www.eng.hokudai.ac.jp/e3/e3study/divisions
Applicants are recommended to specify two potential supervisors. Prior contact with a potential supervisor is not required. If the applicant ticks “I agree to be considered for acceptance by different supervisor/laboratory”, his or her application may be recommended to another laboratory that is not identified in the application form, but deemed appropriate. However, the e3 program cannot guarantee any alternative suggestion for the applicant.

Documents for preliminary check shall be submitted by e-mail ( This email address is being protected from spambots. You need JavaScript enabled to view it. ) no later than the deadline listed below. (Please see the e3 program website: http://www.eng.hokudai.ac.jp/e3/ )

Applicants seeking a scholarship with a direct recommendation through the e3 program shall submit their documents during the period of screening for a particular scholarship. Please refer to the section 11, “Scholarships” for the details.

Applicants who have received the result in the process of scholarship screening prior to the period specified below are required to submit the e3 application form and other relevant documents listed in section “8. Application Submission” by the deadline, but do not need to re-submit certificates and forms already provided to the e3 program’s office.

Submission of hard copy

After you receive the results of preliminary check please bring the originals to e3 office directly.
If you are not in Japan in that period, please post your documents to reach our office no later than the application deadline.

In such case the pplication documents shall be submitted by the registered airmail, courier service or other services that provide tracking and delivery confirmation options (DHL, FedEX, EMS, etc).
It is applicants’ own responsibility to estimate the required delivery time in order to meet the application deadline.
The e3 program office will not respond to inquiries regarding the delivery and receipt of individual application documents. Once your documents are delivered and processed, you will receive a notification from the e3 program. The notification will usually be sent within 3 working days of the documents delivery to the e3 program office.

Address:   English Engineering Education (e3) Program Office
c/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Tel: +81 11 706 8089 Fax: +81 11 706 8094

Payment of the Examination Fee

Examination fee payment must be completed during the period of application/examination fee payment after the applicant received instruction to submit the formal application. Applicants nominated for the MEXT and CSC scholarships and those who are expected to enroll into PhD program straight after graduating from any Master’s degree program of Graduate Schools of Hokkaido University are exempted from the payment of the examination fee. In case the results of these scholarship nomination are not confirmed before the application deadline, the payment of the examination fee can be deferred. Applicants who didn’t have their MEXT or CSC scholarship nomination confirmed will be notified of the new application fee payment period.

- Amount of Application fee: 30,000 JPY
- Payment method:

    • Examination fee payment shall be completed through the application website(http://e-apply.jp/e/hokudai-eng)during the application period. You can use a credit card. If you are currently residing in Japan, you can also pay through a convenience store.
    • An additional amount of 500 JPY is charged for the transaction.
    • You are not required to submit any receipt or confirmation of the payment.

Important: Important: All application materials have to be submitted to the e3 program office before the deadline to complete the application process. Application will not be accepted if the originals of application materials are not delivered by the deadline. The examination fee is no-refundable for any cases.

Academic Transcript for Master’s program

Transcript for Master’s program is required only from Master’s course students currently enrolled in Graduate Schools of Hokkaido University.