Master’s students applying for Doctoral program-2018

International students currently enrolled as Master's students and applying for admission to the Doctoral program in e3 should submit following documents to e3 office by the deadline.

October 2018 Enrollment / April 2019 Enrollment (First Call)
Inner applicants (Master's course students applying for Doctoral program.

On-line application/soft-copies submission deadline: May 14, 2018.

In order to apply for e3 program please first carefully check the application guidelines, prepare and bring to e3 office all the nessesary documents or submit via the online application submisison system before May 14, 2018.

 Application documents
1 e3 Application form PDF Word
2 Admission Ticket PDF
3 Education history Excel
4 Research proposal
Free format
PDF Word.
5 Abstract of Master's thesis
Format is free, but make sure to include the title, the author, the name of the supervisor, date submitted (or expected to be submitted), and specify the type of work (bachelor’s thesis, graduation project etc)
6 Abstract(s) of the publication(s)
If you listed any first author papers (including conference proceedings) in your publications list, please attach an abstract. Do not attach the full paper. If paper was published in language other than English, please prepare the English abstract. Please make sure that an abstract is accompanied with full reference information including: Name(s) of the author(s), title, and publication information.
7 Academic Transcript for current Master’s program at Hokkaido University  

Recommendation letter
From the current supervisor at the graduate school of Engineering.

You may either download e3 designated letter format or use free format.
Please do not attach a letter from a potential supervisor at Hokkaido University. 

PDF Word

Documents to Prove English Proficiency

*Documents are not required from those expected to complete Master’s degree under the e3 program. Other applicants shall follow the submission guidelines below.

Applicants whose native language is not English are required submit one of the original official test scores above the minimum requirement: TOEFL iBT, TOEFL PBT, IELTS, TOEIC L&R or a proof that they completed a full-time degree program in English (original) to be considered for exemption.

Accepted Tests Not Accepted Tests
TOEIC Listening & Reading test TOEIC IP,TOEIC Speaking & Writing Tests, TOEIC Speaking Test, TOEIC Bridge Test
IELTS (Academic IELTS (General Training)

Notes on Submission:
TOEFL - Test reports can be requested to send directly to the e3 program office. If you specify that the test report form is sent directly to the e3 program office, you do not need to submit the original of the test score by yourself.
Institutional code: 8648
IELTS - Scores can be also requested to be sent directly to the e3 program office. Please specify it in the application form. If you specify that the test report form is sent directly to the e3 program office, you do not need to submit the score by yourself.

Period of Validity
The test shall be taken within the last two years from the application deadline (June 6, 2018).

- Applicants whose native language is English
- Applicants who graduated or are expected to graduate from a full-time bachelor’s degree program where the medium of instruction is English
- Applicants who graduated or are expected to graduate from a full-time Master’s degree program where the medium of instruction is English
To be considered for exemption, the applicant has to submit a proof that medium of instruction (MI) at the university/program was English, such as official MI certificate issued by the university, MI being specified in the official transcript or graduation certificate, official letter from the institution. Such proof is not required for the countries where English is the first language.
If you have any concerns whether you qualify as a native speaker of English, please directly inquiry to the e3 program office well advance of the deadline.
Minimum English Proficiency Requirements for Admission: TOEFL iBT Test:79; TOEFL PBT: 550; IELTS: 6.0; TOEIC L&R: 670

10 Photocopy of your passport
The page showing your photo, nationality and name

General Submisison notes:

  1. All the required documents shall be delivered to the e3 program office before the application deadline.
  2. Formal application for admission is considered complete only when the examination fee is paid and the originals of the application documents arrived at the office during the specified application period. Please avoid any incorrect entries. Incomplete applications are not acceptable when you submit the hard copies for admission.
  3. After you have completed the submission of your application, you cannot change the contents of the application.
  4. For scholarships screening, the submission of originals may be required during the selection screening. Please confirm the deadlines and requirements of each scholarship.
  5. Application documents shall be written in English or official English translation shall be attached.
  6. Either original or certified copy of the documents shall be prepared, unless otherwise specified. A copy can be certified by issuing institution or notary public.
  7. Submitted documents are not returnable to the applicants for any reason. If any of the documents cannot be re-issued (such as graduation certificates, transcripts etc.), please submit a certified copy.
  8. If any false description would be found in application documents, entrance approval may be cancelled.
  9. Please do not staple the documents. If necessary, please use some removable clips instead.
Application and Screening Schedule: October 2018 Enrollment / April 2019 Enrollment (First Call)
Preliminary Documents Check (soft copy submission) May 1-14, 2018
      Documents Check Results notification by May 25, 2018
Submission of Hard Copy Application* May 15-Jun 6, 2018
First-round Screening: Interview period Jun 12-22, 2018
Announcement of the First-round Screening Results Jul 9, 2018
Second-round Screening: On campus entrance examination** Aug 8-9, 2018
Announcement of the Second-round Screening Results Aug 31, 2018

*Applicants who are expected to graduate from any Master’s degree program of Graduate Schools of Hokkaido University are exempted from the payment of the examination fees.

**Applicants who successfully passed the first-round screening do not need to take the entrance examination.

Submission of hard copy

After you receive the results of preliminary check please bring the originals to e3 office directly.
If you are not in Japan in that period, please post your documents to reach our office no later than the application deadline.

In such case the pplication documents shall be submitted by the registered airmail, courier service or other services that provide tracking and delivery confirmation options (DHL, FedEX, EMS, etc).
It is applicants’ own responsibility to estimate the required delivery time in order to meet the application deadline.
The e3 program office will not respond to inquiries regarding the delivery and receipt of individual application documents. Once your documents are delivered and processed, you will receive a notification from the e3 program. The notification will usually be sent within 3 working days of the documents delivery to the e3 program office.

Address:   English Engineering Education (e3) Program Office
c/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Tel: +81 11 706 8089 Fax: +81 11 706 8094


Academic Transcript for Master’s program

Transcript for Master’s program is required only from Master’s course students currently enrolled in Graduate Schools of Hokkaido University.