Research student to Master’s/Doctoral program-2019

April 2019 Enrolment (Second call)/ October 2019 Enrolment (First Call)

Applicants currently enrolled as in Graduate School of Engineering as Research students and applying for admission to the master's or doctoral program in e3 should submit following documents to e3 office by deadline.

Soft-copies submission deadline: October 24, 2018 (you can bring them in person to e3 office).

Originals submission deadline: November 19, 2018

  Application documents

Documents marked *are required only when it is applicable, and un-marked documents are required to submit. Please confirm the conditions for each item.

1 e3 Application form
Please note that original handwriting signature is required on the last page. No electronic signature is allowed.
PDF Word
2 Education history PDF Excel
3 Research proposal
Free format
4 Abstract(s) of Bachelor's/Master's thesis(es)
Format is free, but make sure to include the title, the author, the name of the supervisor, the date submitted (or expected to be submitted), and specify the type of work (bachelor’s thesis, graduation project etc) If a formal thesis was not a part of your degree program, please prepare a summary of the research project etc. you conducted at your home university
5 Abstract(s) of the publication(s)
If you listed any first author papers (including conference proceedings) in your publications list, please attach an abstract.
Do not attach the full paper. If your paper was published in a language other than English, please prepare an English abstract.
Please make sure that the abstract is accompanied with full reference information including: name(s) of the author(s), title, and publication information.
6 Academic Transcripts
Transcripts are not required from applicants who are currently enrolled as Research Students in Graduate School of Engineering.
7 Recommendation letter
From your current supervisor
PDF  Word
8 Documents to Prove English Proficiency

*If you didn't have English score above the requirenment when applying for Research Student, please make sure to take a test for which the originals can be delivered to e3 office before November 19, 2018.

Applicants whose native language is not English are required submit one of the original official test scores above the minimum requirement: TOEFL iBT, TOEFL PBT, IELTS, TOEIC L&R or a proof that they completed a full-time degree program in English (original) to be considered for exemption.

Minimum English Proficiency Requirements for Admission:
TOEFL iBT Test:79; TOEFL PBT: 550; IELTS: 6.0; TOEIC L&R: 670

Accepted TestsNot Accepted Tests
TOEIC Listening & Reading test TOEIC IP,TOEIC Speaking & Writing Tests, TOEIC Speaking Test, TOEIC Bridge Test
IELTS (Academic) IELTS (General Training)

Notes on Submission:
TOEFL - Test reports can be requested to send directly to the e3 program office.
If you specify that the test report form is sent directly to the e3 program office, you do not need to submit the original of the test score by yourself.
Institutional code: 8648
IELTS - Scores can be also requested to be sent directly to the e3 program office.
Please specify it in the application form. If you specify that the test report form is sent directly to the e3 program office, you do not need to submit the score by yourself.
Period of Validity of the tests
The test shall be taken within the last two years from the originals submission deadline (November 19, 2018).
Please note that if you have taken or are planning to take the TOEIC Listening & Reading or TOEFL iBT tests in Japan, only those tests conducted or scheduled during the following period will be accepted:
TOEIC Listening & Reading test
No. 215 (conducted in Nov 2016) ~ No. 233 (scheduled on Sep 9, 2018).
TOEFL iBT test
Tests conducted after Nov 19, 2016~ tests scheduled until Oct 14, 2018
- Applicants whose native language is English
- Applicants who graduated or are expected to graduate from a full-time bachelor’s degree program for which the medium of instruction is English
- Applicants who graduated or are expected to graduate from a full-time Master’s degree program for which the medium of instruction is English
To be considered for exemption, the applicant has to submit a proof that the medium of instruction (MI) at the university/program was English, such as an official MI certificate issued by the university, MI being specified in the official transcript or graduation certificate, or an official letter from the institution. Such proof is not required for the countries where English is the first language.
If you have any concerns whether you qualify as a native speaker of English, please directly inquiry to the e3 program office well in advance of the deadline.
9 Photocopy of your passport
Please provide a photocopy of the page showing your photo, nationality and name
Application and Screening Schedule: April 2019 Enrolment (Second Call) / October 2019 Enrolment (First Call)
Preliminary Documents Check (Soft copy submission) Preliminary Screening of Qualifications Sep 26 - Oct 24, 2018
      Documents Check Results notification By Nov 7, 2018
Preliminary Screening of Qualifications Results Announcement Nov 7, 2018
Submission of Hard Copy Application and Examination Fee Payment Oct 29-Nov 19, 2018
First-round Screening:
Interview period
*Whether or not you need to take an interview depends on the division, so please inquire your prospective supervisor.
Nov 29-Dec 12, 2018
Announcement of the First-round Screening Results Jan 15, 2019
Second-round Screening:
On campus entrance examination*
Feb 13-14, 2019
Announcement of the Second-round Screening Results Mar 1, 2019

 *Applicants who successfully passed the first-round screening do not need to take the entrance examination on campus.

Submission of Hard Copy of the Application

After you receive the results of preliminary check please bring the originals to e3 office directly.
If you are not in Japan in that period, please post your documents to reach our office no later than the application deadline.

In such case the pplication documents shall be submitted by the registered airmail, courier service or other services that provide tracking and delivery confirmation options (DHL, FedEX, EMS, etc).
It is applicants’ own responsibility to estimate the required delivery time in order to meet the application deadline.
The e3 program office will not respond to inquiries regarding the delivery and receipt of individual application documents. Once your documents are delivered and processed, you will receive a notification from the e3 program. The notification will usually be sent within 3 working days of the documents delivery to the e3 program office.

Address:   English Engineering Education (e 3 ) Program Office
c/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Tel: +81 11 706 8089 Fax: +81 11 706 8094