Please note that following arrangement will be handled by MEITETSU WORLD TRAVEL INC., and the secretariat of APFIS2012 will NOT be responsible for reservation/cancellation of accommodation. Please contact tomonari.ikeda@mwt.co.jp if you have any question. Please DO NOT send a reservation/cancellation request to the APFIS2012 secretariat.

Accommodation plan

(prices are for one night’s accommodation for one person, with breakfast, tax and service charges included)

• Twin rates are per person based on two people sharing a room.
• Please enter the above reservation code when making a reservation. Reservations are on a first-come-first-served basis.
• In case the hotel you requested is fully booked, we may suggest another hotel.

How to make a reservation

1. Fill in the application form and fax it or post it to the address indicated on the form.
2. The deadline for applications is January 20 (Fri.), 2012.
   The number of rooms is limited; please be sure to send the applications as soon as possible.
3. Payment
   All payments can be made by credit card. Please fill in your credit card details on the application form. Please contact us directly if you wish to pay by bank transfer. Once payment has been confirmed, accommodation vouchers (confirmation documents) will be sent to you approximately 21 days before the date of your arrival.

Application form

To make a reservation, please download application form (PDF file), fill in the details and fax it or post it to the address indicated.

Cancellation

Please note that the following fees will be charged if cancelled after the reservation is completed.
To avoid any problem, please contact us by fax when making cancellation or alteration.
(Cancellation fee will be the below percentage of the total amount)

After cancellation fees and remittance charges are deducted, the rest will be refunded after the conference is over.

Outline of terms and conditions

1. Publicly advertised planned travel contract
   This travel is planned and implemented by the Sapporo Branch of Meitetsu World Travel Inc. (Kita 3-jo Bldg. 1F, Kita 3-jo Nishi 3-chome, Chuo-ku, Sapporo; Japan Tourism Agency registered company No.55; hereafter referred to as the company.) and customers participating in this travel enter into a publicly advertised planned travel contract (hereafter referred to as a travel contract) with the company.
2. Application for travel and period of the agreement
   Please fill in the specified application form and send by fax or post. The travel contract is entered into once the application has been accepted and the application or travel fees have been received.
3. Payments included in the fees
   Fees indicated in the accommodation plan include breakfast, consumption tax and other taxes.

Privacy policy

Any personal information provided when reserving accommodation shall be used solely for the purpose of contacting the applicant, and for arranging and providing services with regard to transportation and accommodation, and when necessary shall be revealed to organizations providing those services. Personal information provided by applicants shall not be used for any other purposes.