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How to apply
for admission
and scholarship |
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To potential applicants: For a quick
search for professors conducting research of your interest, please click
here. You need not contact any professor in
advance. Just write down their names in the application form, we
will forward your application to them for consideration.
Scholarships
Applicants can apply
for scholarship through various sources.
e3
will assist with finding a suitable professor
willing to accept you.
-
Japanese government or
MEXT scholarships
- apply directly to
the program, use the program
application form (14 scholarships are available for
the October intake).
To be eligible to apply for MEXT scholarship,
applicants must be less than 35 years of age as
of April 1 of the enrollment year.
-
Japanese government
or
MEXT scholarships - apply
through the Japanese Embassy in the applicant's home country, use the
application form provided by the Japanese Embassy. To
obtain a letter of acceptance from
e3, applicant must submit a set of the same documents as those submitted
to the Japanese Embassy, all with a confirmation seal of the
Japanese Embassy affixed, and a certificate of the primary selection
issued by the Japanese Embassy. Applicant should indicate two professors or
laboratories he/she is interested in working with in his covering
message. Submission
of documents can be done by email.
-
Hokkaido University scholarships
-
AUN/SEED-Net
(Hokkaido
University is one of the supporting Japanese universities)
-
Asian
Youth Fellowship, The Japan
Foundation Scholarship
-
Hitachi
Scholarship Foundation
-
Panasonic Scholarship
-
China Scholarship Council (for Chinese citizens)
Admission Qualifications Requirement
Doctoral Program
To be eligible for
admission to the doctoral program, an applicant must:
-
have strong
academic records (both undergraduate and graduate) and normally
hold a four-year bachelor's degree and a master's degree.
The minimum grade required for admission with the exemption from
the entrance examination is an equivalence of 3 on the 4-point
scale.
-
be able to
demonstrate research potentials through publications.
-
submit a brief
outline of dissertation research proposal.
-
submit other
supporting documents (described in the application form).
-
submit at least
two letters of recommendation.
Master's Degree Program
To be eligible for
admission to the master's program, an applicant must:
-
hold a Bachelor
degree (normally from a four-year program).
-
have undergraduate grades significantly above average. The
minimum grade required for admission with the exemption from the
entrance examination is an equivalence of 3 on the 4-point
scale.
-
submit other
supporting documents (described in the application form).
-
submit at least
two letters of recommendation.
| PROCEDURE FOR
OVERSEAS APPLICANTS WHOSE GRADE IS BELOW THE MINIMUM REQUIREMENT
Applicants whose grade is
below the minimum requirement are subject to an
entrance examination. To enable overseas
applicants to take an entrance examination, they should
enroll
as research student first.
Applicant should fill out the
application form for the program he/she intends to eventually enroll in
(doctoral or master) and send it to the
e3 office
together with necessary documents well in advance of the
normal application deadline.
If a professor in one of the laboratories indicated in the
application form agrees to accept the applicant as
research student first, the applicant will be asked to fill
out the research student application form. The
completed research application form must be received at
least three months before the planned enrollment.
Research student application form
Documents required
Important! There are no scholarships for
research students. Moreover after the applicant
enrolled as a research student, he/she is no longer
eligible to apply for the MEXT scholarship from
e3 as
such scholarships are meant for students from overseas.
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English
Requirement
If the applicant's native language is not English or the
medium of instruction at his previous university was not English, he
must submit an official test score from any of the following English
exams. The minimum scores are given in the table below.
| IELTS |
6 |
TOEFL*
Paper-based
Computer-based
Internet-based |
550
213
79 |
|
TOEIC |
670 |
|
MTELP |
75 |
*university code: 8648
Applicants who graduated from a
university where the medium of instruction is English should submit a
medium of instruction certificate issued by the university.
Application
forms
All overseas applicants
should provide at least two recommendation letters (not necessary to be in
this format) one of which should be from the your thesis supervisor.
Boxes in the forms (word) are
clickable. You can also key in necessary information at relevant
places.
|
Application form |
word |
PDF |
| Application form
(for Japanese students) |
word |
PDF |
|
Recommendation letter
(not needed from Japanese students) |
word |
PDF |
Frequently asked questions
Before writing to
e3, please have a look at this
FAQ
page. You
may be able to find an answer to your specific question.
Admission
Calendar
Hokkaido University follows a
two-semester system:
|
Summer semester |
1 April -
30 September |
|
Winter semester |
1 October -
31 March |
>> Overseas students who are self-financed or have your own scholarship
|
|
April 12 |
October 12 |
April 13 |
October 13 |
|
Application deadline |
15 Nov 11 |
31 May 12 |
15 Nov 12 |
31 May 13 |
|
Payment of application fee |
end of Jan 12 |
early July 12 |
end of Jan 13 |
early July 13 |
|
Notification of application
result |
early Feb 12 |
early Aug 12 |
early Feb 13 |
early Aug 13 |
>> Overseas students
applying for MEXT scholarship offered by the program
| |
Oct 12 |
Oct 13 |
|
Application deadline |
15 Nov 11 |
15 Nov 12 |
Notification of application results
(e3 sends MEXT application form to
successful candidates to fill out; completed application
forms sent to
MEXT for endorsement) |
early Jan 12 |
early Jan 13 |
Scholarship confirmation
received from MEXT (based on previous years
experience) |
July 12 |
July 13 |
>> International students currently enrolled in the e3 master's program
(applying for the MEXT doctoral scholarships offered by the e3 program)
|
|
Oct 12 |
Oct 13 |
|
Application deadline (submit a
completed e3
application form together with a copy of master's transcript, research
proposal, abstracts of published papers to e3 office. e3
office will obtain recommendation letter from supervisor
directly.) |
15 Nov 11 |
15 Nov 12 |
|
Oral presentation of research
being carried out in the master's program |
early Dec 11 |
early Dec 12 |
|
Notification of application result |
early Jan 12 |
early Jan 13 |
|
Japanese application form
(required from students already on campus) available at Academic
Affairs Office |
early June 12 |
early June 13 |
|
Academic Affairs Office accepts
Japanese application form |
mid June 12 |
mid June 13 |
>> International students currently enrolled as research student
or master's student
who are self-financed or have your own scholarship, e.g. MEXT from the
embassy, CSC, etc.
|
|
Apr 12 |
Oct 12 |
Apr 13 |
Oct 13 |
|
Application deadline (submit a
completed e3
application form together with a copy of your academic transcripts, research
proposal, abstracts of published papers and English test score, to e3 office. e3
office will obtain a recommendation letter from supervisor
directly.) |
15 Jan 12 |
15 Jan 12
mid June 12 |
15 July 12
15 Jan 13 |
15 Jan 13
mid June 13 |
|
Japanese application form
(required from students already on campus) available at Academic
Affairs Office |
beginning of
Dec 11 |
early June 12 |
beginning of
Dec 12 |
early June 13 |
|
Academic Affairs Office accepts Japanese
application form |
early Jan 12 |
mid June 12 |
early of Jan 13 |
mid June 13 |
|
Payment of application fee* |
end of Jan 12 |
early July 12 |
end of Jan 13 |
early July 13 |
|
Notification of application result |
end of Feb 12 |
end of Feb 12
end of Aug 12 |
end of Aug 12
end of Feb 13 |
end of Feb 13
end of Aug 13 |
|
*MEXT students are exempt from all fees
|
>> Japanese students who already passed an entrance examination
|
|
Apr 12 |
Apr 13 |
|
Application deadline (submit a
completed e3
application form together with a copy of undergraduate or master transcript, research
proposal, abstracts of published papers, English test score to e3 office) |
15 Jan 12 |
15 Jan 13 |
|
Notification of application result |
end of Feb 12 |
end of Feb 13 |
Tuition fees
MEXT scholarships holders are exempted from
all fees. CSC scholarship holders will be provided a scholarship
in the amount equivalent to these fees.
Self-supporting graduate students (not research students) can apply for waiver of tuition fee and
scholarships from private organizations after enrollment. In
the 2009 academic year, 79.1% of the applicants were granted half-fee
waiver and 2.5% full-fee waiver.
Graduate students:
|
Tuition |
535,800 yen per year |
|
Entrance fee |
282,000 yen
(upon enrollment) |
|
Application
fee |
30,000 yen |
Research students
|
Tuition |
29,700 yen per month |
|
Entrance fee |
84,600 yen
(upon enrollment) |
|
Application
fee |
9,800 yen |
Note: The above fees are subject to change.
Last update:
04/11/11
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